ARTICLE III - ASSOCIATION MEETINGS
Section A. Place of Meetings.
The annual meeting of the Association shall be held in the Community, or at any other suitable place convenient to the Community as may be designated by the Board of Directors.
Section B. Annual Meetings.
The annual meeting of the members of the Association shall be held on the third Saturday of July of each year. The order of business at the July Annual meeting shall be as follows:
(1) Call to order and Officer roll call.
(2) Determination of a quorum.
(3) Acceptance of minutes of previous membership meeting.
(4) Board's report on Budget and assessment.
(5) Committee Reports.
(6) Report on Balloting.
Section C. Special Meetings. The President (1) with the approval of or at the request of the Board, or (2) upon a written petition of at least two hundred (200) members in good standing, shall call a special meeting of the members. A special meeting called in response to a valid petition of the members shall be held within 60 days of the time that a valid petition is filed with the Secretary of the Association. All special meetings shall be held on a Saturday with a starting time between 10 am and 2 pm. No business shall be transacted at a special meeting other than that stated in the notice.
Section D. Notice of Meetings. It shall be the duty of the Secretary to mail or to cause to be delivered to the members at the addresses shown in the membership register of the Association written notice of each meeting of the members of the Association. The notice shall state date, time, place and purpose or agenda items for the meeting. If any member wishes notice to be given at an address other than the member's community lot, the member shall designate the other address by notice in writing to the Secretary. The mailing or delivery of a notice of any meeting in the manner provided in this section shall be considered service of notice. Notices shall be served not less than thirty (30) days before a meeting. In addition, prior to the annual meeting of the members, the Board shall prepare and mail the statutory report of the Association to the members as required under the Pennsylvania Nonprofit Corporation Law.
Section E. Waiver of Notice. Waiver of notice of meeting of the members shall be deemed the equivalent of proper notice. Any member may, in writing, waive notice of any meeting of the members, either before or after that meeting. Attendance at a meeting by a member shall be deemed a waiver of notice of the time, date, and place of the meeting, unless the member specifically objects to lack of proper notice at the time that the meeting is called to order. Attendance at a special meeting shall also be deemed a waiver of notice or objections to convening of the meeting of which proper notice was not given, unless an objection is specifically raised before any business is put to a vote.
Section F. Adjournment of Meetings. If any meeting of the Association cannot be held because a quorum is not present, a majority of the members in good standing who are present at the meeting may adjourn the meeting to a time not less than thirty (30) nor more than sixty (60) days later, to start at the same hour and at the same place as the meeting being adjourned. At the reconvened adjourned meeting, any business which might have been transacted at the meeting originally called may be transacted at the adjourned meeting. Notice of the date, time, and place of the adjourned meeting shall be given to the members in the manner prescribed for meetings of the members of the Association, and shall be served as soon as is reasonably possible after the decision to adjourn and at least ten (10) days prior to the date of the adjourned meeting.
Section G. Voting. A member in good standing shall have one (1) vote for each owned lot. A lot with multiple owners shall only vote one (1) vote. All voting shall be by secret mailed ballot using a double envelope procedure, with returns made to the Secretary or to the Judge of Elections, as designated by the Board. Neither cumulative voting nor proxy voting shall be permitted. Where a lot is owned by more than one person, the owners must designate in writing to the Secretary of the Association which owner is to cast that lot's vote.
Section H. Quorum. The presence in person at any meeting of one hundred (100) members in good standing of the Association shall constitute a quorum. The members in good standing present at a meeting at which a quorum is present may continue to do business until adjournment, notwithstanding the withdrawal of enough members to leave less than a quorum.
Section I. Conduct of Meetings. The President shall preside over all meetings of the members of the Association, and the Secretary shall cause the minutes of the meeting to be kept as well as a record of all resolutions adopted at the meeting. Conduct of the meetings, if not governed by statute or the Bylaws, shall be governed by Modern Rules of Order as Published by the Pennsylvania Bar Institute (latest edition).
